ReceGuardSearch: Find the Receipt, Not the Folder
Revenue Procedure 97-22 asks that electronic records be indexed so a specific one can be produced on request. Six thousand images in a camera roll technically exist and practically do not.
What is searchable
Everything the scan read and everything you added. The merchant name, the full text printed on the receipt, the category, your notes, your tags, the client, the business classification, and the payment account with its card tail.
The full receipt text is the one that surprises people. You never typed the product name into a field, but it was printed on the slip, so searching for it finds the purchase.
Why retrieval is part of compliance
The IRS accepts electronic records on three conditions: they are legible, they can be reproduced in hard copy, and they are indexed so a specific record can be retrieved. The third one is where most people's systems quietly fail.
A folder of dated JPEGs satisfies the first two and fails the third. If producing one receipt means scrolling through a year of photographs, the archive is not doing its job.
Narrow by folder, by year, by business or personal, or by deductible, then search within what is left. Most questions are a combination of one filter and one word.
Finding things months later
The test of a receipt system is not how fast it captures. It is whether, eleven months later, you can answer a question about a single purchase in under a minute — what it was, why the business needed it, and where the image is.
Start with one receipt.
No account, no upload, no setup. Scan something from your wallet and see what the record looks like.
Download ReceGuard free